Agenda and Minutes January 2020
BRIZLINCOTE PARISH COUNCIL
NOTICE OF MEETING YOU ARE HEREBY SUMMONED to attend a MEETING of the BRIZLINCOTE PARISH COUNCIL which will be held at Violet Way Academy and Nursery, ICT Suite, Violet Way on Thursday 16th January 2020 at 19.00 – 21.00.
Clerk of the Council
9th January 2020
PUBLIC SESSION: Members of the public are welcome to attend meetings of the Council.
Questions may be put to the Council during this session for 15 minutes.
AGENDA ITEM 1 – Apologies – Councillor Hyde.
AGENDA ITEM 2 – Declarations of Interest – Members are invited to declare any interests they may have in any matter identified for discussion at the meeting.
AGENDA ITEM 3 – Minutes of the previous Council Meeting (21st November 2019) To approve as a correct record, the Minutes of the November Parish
Council Meeting, held on 21st November 2019.
AGENDA ITEM 4 – Report by the County Councillor
AGENDA ITEM 5 – Report by the Borough Councillors
AGENDA ITEM 6– Parish Plan – Reminder that a meeting is to be held on 23rd January at Violet Way 19.30 – 21.30.
AGENDA ITEM 7 – Notice Boards – Now complete and in place.
AGENDA ITEM 8 – Nature Walk – Maintenance
AGENDA ITEM 9 – Art Competition
AGENDA ITEM 10 – Newsletter – Reminder that articles required for next meeting.
AGENDA ITEM 11 – New Parish Website – Report on meeting at Stafford with Councillor Moss and the Clerk.
AGENDA ITEM 12 – Repair of bench outside Post Office
AGENDA ITEM 13 – Planning
AGENDA ITEM 14 – Finance
MONTHLY INCOME AND EXPENDITURE FOR JANUARY 2020
Receipts Expenditure Details
Net VAT Gross
555.46 555.46 Clerk’s salary paid into bank
40.00 40.00 Clerk’s expenses
138.80 138.80 PAYE for Clerk
Final Total 734.26 734.26
Breakdown of Clerk’s Expenses 40.00 Utilities (Two months as December not paid) 40.00
Precept: It was agreed by all Councillors in a special meeting on 11th December 2019 that the Clerk should apply to ESBC for a Precept of £14,460.75.
AGENDA ITEM 15 – Correspondence
AGENDA ITEM 16 – Clerk and Members’ Reports
To receive Clerk and Members’ reports – if any Member has any general questions about the Meeting or the associated agenda papers, or is unable to attend, he/she is asked to contact the Clerk of the Council by noon on the date of the meeting.
All members of Brizlincote Parish Council, Borough and County Councillors as appropriate
BRIZLINCOTE PARISH COUNCIL MEETING
Minutes of Brizlincote Parish Council Meeting held at Violet Way Academy and Nursery on Thursday 16th January 2020
Chairman, Councillor Robin Ludford-Brooks, Vice Chairman, Councillor Brian Judd and Councillors Robert Bidgood, Peter Marston, Barry Marsden, Lynne Campion, Sarah Moss, Rita Page and Walid Qneibi
Clerk Barbara Roe
Public Session – No members of the public were present.
123/20 Apologies – apologies were received from Councillors Hyde and Cowan, Borough Councillors Wileman and Peters and County Councillor Wileman.
124/20 Declarations of Interest – No declarations were received.
125/20 Minutes of previous Council Meeting (21st November 2019) – the minutes of the November Parish Council meeting held 21st November 2019 were proposed for acceptance by Councillor Judd, seconded by Councillor Qneibi and approved by all. The minutes of the special precept meeting were proposed for acceptance by Councillor Bidgood and seconded by Councillor Qneibi and approved by all.
126/20 Report by the County Councillor – As County Councillor Wileman was not present, nothing was reported. The Council were still waiting for an update on the proposed pedestrian crossing in Stapenhill Road. Action: County Councillor Wileman.
127/20 Report by the Borough Councillors – As the Borough Councillors were not present, nothing was reported from them. However, Councillor Marston had attended a meeting with the Open Spaces Team where they had identified a couple of areas of concern regarding safety around the lagoon area. They would be looking into what could be done and also talking to Strata. They were also concerned about the steps on the nature walk being very muddy. Councillor Judd asked what was happening about the hydro-brake?
Action: Clerk to Speak to Councillor Colin Wileman.
128/20 Parish Plan – The Clerk confirmed an email had been sent out to all possible attendees confirming the date – 23rd January 19.30 – 21.30 at Violet Way Academy. An agenda was to be sent out.
129/20 Notice Boards – These were now installed, extra magnets are available from Pete’s Printing.
130/20 – Nature Walk – this was originally cleared by the Brizlincote Volunteers, but it was agreed to put the work out to tender to find a suitable contractor to clear it twice a year.
Action: Clerk to obtain quotes.
Councillor Campion said the area from the water tower to the cemetery gets really overgrown – as this area belongs to ESBC it was agreed the Clerk would contact Councillor Wileman to sort. Action: Clerk
The Chair said perhaps we could obtain a grant from Transforming the Trent Valley. It was agreed to put this on the next Agenda. The Chair and the Clerk agreed to work together to study the parameters. Councillor Marsden requested a copy of the map from the Clerk.
131/20 Art Competition – Councillor Campion thanked everyone for their support on this. She said she had received many replies but when she went to collect the entries, the feedback was very negative and there were only 30 entries. Due to this, the allocation of prize money was revised – all first prize winners would still receive a £30 voucher, but the rest would all receive £5 Post Office vouchers. This was proposed by Councillor Judd, seconded by Councillor Marston and approved by all.
The presentation date would now be 1st February at the Brewhouse, commencing at 10.00am, the Mayor and Mayoress would arrive at 10.15 to decide the winners, followed by a presentation of the certificates and vouchers. Food and drinks would be available and it was anticipated it would finish at 11.30. Consent forms for the photographs had been sent
to the schools. The Clerk agreed she would write to Stapenhill and the Burton Mail to inform them of the plan for the event. Action: Clerk
132/20 Newsletter – the Clerk reminded everyone that articles were required for the next meeting and should be sent to her, no-one else, and should be sent as an attachment not an email. The Brizlincote in Bloom date should also be decided at the next meeting. The
Clerk also asked if we should purchase £25 vouchers for the Newsletter volunteers. This was proposed by Councillor Judd, seconded by Councillor Bidgood and agreed by all.
133/20 New Parish Website – the Clerk and Councillor Moss had attended a meeting in Stafford with the Digital Team about the proposed new website. Councillor Moss said it had to be agreed what was to be retained on the new site, she would go through and email the
Councillors for their views. All minutes, agendas and finance would be kept but it had to be decided if we kept from 2015 – the legal requirement – or everything that was on at the
moment which went back to 2009. Councillor Cowan had suggested a ‘search’ function and Councillor Campion suggested a section on ‘aims and achievements’.
134/20 Repair of bench outside of Post Office – We had still not received the information from Councillor Wileman as to whom this belonged. The Clerk said she would remind him.
135/20 Planning Various objections were raised regarding P/2019/01533 – Erection of two storey building to form four apartments with associated car parking on land off Beaufort Road. The Clerk was asked to write to ESBC raising these objections. Action: Clerk
There were no further planning issues.
136/20 Finance – The Clerk had a further expense claim of £31.50 which was not on the agenda, for expenses incurred by Councillor Moss for a meeting in Stafford. All expenses were approved for payment – proposed by Councillor Qneibi, seconded by Councillor Marston and approved by all.
There was no correspondence reported.
138/20 Clerk and Members’ Reports – The Chair suggested we put an item in the Newsletter asking about a possible Community Centre and how much the Parishioners are prepared to pay on their rates.
Councillor Marston reported he had wheelie bin stickers for 30mph signs from Councillor Cowan and they would be door knocking asking residents if they would put them on their bins – this would be the main bus routes nos 9,18 and 19.
Councillor Campion said Tower View wished to apply for grant aid – the Clerk said they needed to complete the relevant forms.
Councillor Bidgood said there had still been nothing done about the state of the bushes down Beaufort Road – Councillor Marston said he was chasing it up.
The meeting closed at 21.00.
The next meeting will be held at 19.00 on Thursday 20th February 2020.